Start in JumpForward
Click on the “Databases” tab between your “Home” and “Calendar” tabs and select “Prospects”.
Filter for your desired Recruits by last name, first name, grad year, ranking, etc. Select the Recruits you want to export by putting a checkmark next to them, or you can click the top checkbox to select all Recruits.
Now click “Data Export” under the Prospects tab on the left pane of the screen.
Enter a title for your report in the “Enter File Name” box in lower right hand corner. Next, select the fields you would like to import into FastRecruit. Such categories might include Name, Grad year, School Name, School, City, School State, Club Team, High School Jersey #, Club Team Jersey #, Rank/Category, and Position. Select your desired categories by moving them from the left box to the right box using the arrows in between the two boxes, then click “Generate Data Export”.
- First name and Last names are already auto populated on the right side.
- Many of the fields you are likely interested in, are under the “Bio” tab.
After clicking the Generate Data Export button, you will receive a message letting you know that you data is being generated and that it will be emailed to you shortly.
After you receive the email, be sure you are logged into JumpForward before clicking the link that says “click here to claim your file”. A blank tab/window will pop-up and your file will begin Downloading. If you are not logged into JumpForward before clicking the e-mail link, you will be redirected to sign into JumpForward, and then you must click on the link again to begin the download process.
Once your download is complete, open your spreadsheet in Excel (or Numbers) and save the file as a CSV file. This can be done by clicking the File menu and selecting Save As. Name your file and choose your save location (we suggest the desktop), then click the drop down menu next to "format" to choose the Comma Separated Values (.csv) option. You can now save your file.
In the FastRecruit Web Portal, click on the “Recruits” tab, click the “Bulk Action” drop down menu. Select “Import Recruits”:
Next, in the Map Columns step, you will link column headers from your .CSV spreadsheet ("Your Import File") to the headers available in FastRecruit ("FastRecruit System"). The software will automatically match headers that have the same name on the .CSV file. For example, this may include the .CSV column headers of "Club Team", "School name", “Position”, or “School City”. We now also support importing additional fields like Twitter/Instagram handles, phone numbers, and recruit photos.
Note that school name, school city and school state must all be entered on the .CSV file in order for high school information to be imported.
If you receive an error message like the one below regarding duplicate recruits within your file, you must delete any duplicate entries in your spreadsheet so that each recruit has a unique name. If you happen to have two recruits with the exact same name, please add an initial to one of the recruits so that their names are not exactly the same. You DO NOT need to close out of FastRecruit to do this. Simply open up your .CSV file, make the corrections needed, then press the Next button again in FastRecruit. If all duplicates have been removed, you can continue on your way to importing your recruits.