Start by logging in to your ARMS account. 

ARMS offers default export layouts as well as the ability to customize your exports (see below for more information on customizing your exports).



Exporting a Default Layout 

To export a default layout, head to your Recruits tab and search for the recruits you would like to include in your export. You have a plethora of search options available, including Graduation year, Assigned Coach, Ranking, Position, and Priority.






Once you have selected your recruits, click on the hamburger menu (the button with 3 horizontal lines) on the top right side and select "Export".



An Export menu will appear in which you can select from the default layouts.



Customizing your Export - starting with a default export (Contact Export/High School Export/Recruit Export)
• Head to the Administrative Tab 
• Select the export you would like to customize from the Layout Type drop down at the top of the screen.
• Drag and Drop fields from the left into the column set, drag field to re-order or drag fields off of the column set to the left menu.
• Update the export Name
• Define the Template Access (Who can access this form Coach/Sport)
• Save As

Customizing your Exports – starting from scratch
• Head to the Administrative Tab
• Select the ‘Add Recruit Export’ button at the top right of the page.
• This will put you in the Recruit Export Designer. Simply drag and drop field from the left to the column set provided.
• Name your export
• Define the template access (Who can access this form Coach/Sport)
• Save as.





Clicking on the "Export" button in the bottom right will export your list to the Export area, located under the Administration tab.




Once you click on the "Exports" button, the right pane will now include a list of all your prior exports as well as your most recent export. Click on the file and it will download a .CSV file to your downloads folder.




Note: If some of the information you would like imported into FastRecruit  is not kept within ARMS (e.g., Club Jersey #), you can manually add those topics within Excel (or Numbers). Be sure that you include a topic header for all of your columns in your .CSV spreadsheet.



In the FastRecruit Web Portal, click on the “Recruits” tab, click the “Bulk Actions” drop down menu. Select “Import Recruits”:




An Import Recruit dialogue will appear. First, select the .CSV file you just created.





Next, in the Map Columns step, you will link column headers from your .CSV spreadsheet ("Your Import File") to the headers available in FastRecruit ("FastRecruit System"). The software will automatically match headers that have the same name as the .CSV file. For example, this may include the .CSV column headers of "Club Team", "School name", “Position”, or “School City”. We now also support importing additional fields like Twitter/Instagram handles, phone numbers, and recruit photos.


Note that school name, school city and school state must all be entered on the .CSV file in order for high school information to be imported.






For any of the headers under "Your Import File" that remain "Not Mapped", simply select their corresponding categories from the drop down menu. For example, in the .CSV file below, the FastRecruit column header of “School Jersey Number” will need to be connected to the “Jersey HS" column from your spreadsheet. Once you finish linking your columns, click on the "Next" button at the bottom of the pop-up menu.



If you receive an error message like the one below regarding duplicate recruits within your file, you must delete any duplicate entries in your spreadsheet so that each recruit has a unique name. If you happen to have two recruits with the exact same name, please add an initial to one of the recruits so that their names are not exactly the same. You DO NOT need to close out of FastRecruit to do this. Simply open up your .CSV file, make the corrections needed, then press the Next button again in FastRecruit. If all duplicates have been removed, you can continue on your way to importing your recruits. 



After pressing the "Next" button at the bottom of the pop-up menu, you will be taken to a Preview of your import. New recruits to your FastRecruit database will be listed in white, while recruits already within your FastRecruit database will appear highlighted in yellow. For example, in the file below, Sue Bird and Maya Moore are new Recruits in this Database, while LeBron James and Michael Jordan are existing Recruits within FastRecruit so they are highlighted in yellow. A recruit may already exist in your database if you added them last year, or if another staff member already entered them. 





For existing recruits in your database, any information within your .CSV file that differs from what you currently have in FastRecruit will appear highlighted in red. From there you can decide if you would like to import this new information, or if you will need to go back and make changes within your .CSV spreadsheet and then re-import it. In the example above, LeBron James' "Class" and "High School Jersey Number" have changed. 

 

Press “Confirm” when you are ready to move forward, and your Recruits will now be loaded into FastRecruit.

 

After importing your information always be sure to check that everything came in correctly. For example, if a Recruit’s High School does not match the database of High Schools in FastRecruit, that information will not automatically be added for the recruit. High Schools might not match due to spelling, use of abbreviations, similar high school names, or lack of physical information such as school city or school state. Don’t worry, you can connect Recruits with their high schools once your Recruits have been imported. This can be done from the Recruit's profile page.



Customizing your Export Layout

If you need to create a customized export layout, click on the Administration tab and select Custom Views. From there select "Add Layout" in the top right corner. Name the layout and select the categories you would like included in the new export view.